All Parish Councillors are summoned to attend the next virtual meeting of Acaster Malbis Parish Council, to be held on Monday 12 April 2021 at 7:30 pm. Meeting joining instructions and password are given below. Please join up to 15 minutes before the published start time.

There will be a public session before the meeting, and this will commence at 7:30 pm. Members of the public must adhere to the rules set by the council for this session. The rules can be downloaded from the Notices section of the Parish Council website.

Topic: Acaster Malbis Parish Council Meeting

Time: Apr 12, 2021 19:30 London time.

Join Zoom Meeting

https://zoom.us/j/99203167856?pwd=VHAyajZQN1ZEMVpRYVhSK0pZMFltUT09

Meeting ID: 992 0316 7856

Passcode: 706000

One tap mobile

+442080806592,,99203167856#,,,,*706000# United Kingdom

+443300885830,,99203167856#,,,,*706000# United Kingdom

Dial by your location

        +44 208 080 6592 United Kingdom

        +44 330 088 5830 United Kingdom

        +44 131 460 1196 United Kingdom

Meeting ID: 992 0316 7856

Passcode: 706000

Find your local number: https://zoom.us/u/abAGYWuC6o

 

AGENDA

1.         To receive apologies and approve reasons for absence.

2.         2.1 To receive any declarations of interest not already declared under the council’s code of conduct or members Register of Disclosable Pecuniary Interests.

            2.2 To receive and consider any applications for dispensation.

3.         To confirm the minutes of the meeting held on Monday 8 March 2021 as a true and correct record.

4.         To receive information on the following ongoing issues and decide further action where necessary.
4.1 To note that the Annual Accounts of the Parish Council for the Financial Year ended 31.03.2021 have been completed and submitted to the internal auditor for consideration.
4.2 To note that the temporary Coronavirus Regulations legislation have not been renewed
and a twelve-week consultation process on the matter is now in progress. It is now necessary to bring the Annual Meeting of the Parish Council planned for 10 May 2021 forward to 26 April 2021 where virtual meeting regulations will still be permissible. To allow the Parish Council to continue to operate when both virtual and in-person meetings are not permissible or practical it will be necessary to delegate powers to the Clerk on 26 April 2021
and all subsequent meetings will be suspended until the matter is resolved. It is hoped that
the Annual Return and associated resolutions will be available for approval at the 26 April 2021 meeting.

5.         To consider the following planning applications(s):
            There are none at the time the Agenda was published.

6.         To receive the following planning decision(s) / information:
            Monthly update from Cllr Smith.

7.         Matters requested by councillors or clerk:

            7.1 To Receive Reports from Councillors who have attended training events and  
            meetings of outside bodies.
            7.2 To note the Adoption of an updated version (V3) of the Parish Council’s Web Content
            Accessibility Document declaring compliance with WACG 2.1AA within reasonable cost             constraints on 10 March 2021. (This matter was deferred from the 8 March 2021
            meeting).

 

           

8.         Financial matters:

8.1.      To approve the following accounts for payment:
13.04.2021    Transfer from Deposit account to Current to cover payments listed below   £575.80

14.04.2021    CPRE Annual Donation 2021-22                                                                          £  36.00
14.04.2021    Starboard Systems T/A Scribe Accounts Software subs.for 2021-22            £154.80
14.04.2021    YLCA Training/Conference Webinar fees (Clerk) Invs 1591, 1633, 1711     £  70.00
14.04.2021    YLCA Membership Subscription 2021-22                                                           £315.00

 

8.2.      To receive a bank reconciliation report to 30 April 2021.

8.3      To receive a budget / actual comparison to 30 April 2021.                            

9.         To consider the following new Correspondence received and decide action where necessary:
There was none at the time the Agenda was issued.

10.       North Yorkshire Police local PCSO Crime reports.
            Community Policing reports are still suspended owing to COVID-19 restrictions.

11.       To consider matters raised with/by the Ward Member – Councillor J.C.Galvin.

12.       To notify the clerk of matters for inclusion on the agenda of the next meeting.
            12.1 Election of Chairman and officers/roles for 2021-22.
            12.2 To consider and approve the internal audit report 2020-21 (if available).
            12.3 To consider and approve the resolutions required to ensure compliance with AGAR             approval requirements for 2020-21.
            12.4 To consider and approve the following resolution if necessary:
            “To resolve that the council empowers the clerk/ responsible financial officer to do anything             expedient and necessary to ensure the continuous business of the council, and to deal with             mandatory undertakings to prevent the authority from incurring liability during the period             that the delegation is applicable. The council agrees that the officer will consult with the             chairman and/or vice-chairman in the decision making but the council acknowledges that it             is the officer that is the decision-maker”.

13.       To confirm the date of the next meeting as Monday 26 April 2021 (this will replace the
            meeting planned for 10 May 2021 which may be forbidden or impractical under COVID-19             rules).

 

 

M.G.Davies (Clerk)              Date of issue Tuesday 6 April 2021.